Maple Lodge Farms is responsible for the protection of personal information under its control including information that has been transferred to a third party for processing. Maple Lodge Farms is responsible for the maintenance of confidentiality of information belonging to its users, customers, clients and suppliers. Maple Lodge Farms will include a contractual privacy protection clause to provide a comparable level of protection while the information is being processed by a third party, at the request of its users, customers, clients and suppliers, subject to the provisions of the “Consent” section below.
Maple Lodge Farms shall identify the purposes for which the information is collected at or before the time the information is collected on this site. Maple Lodge Farms will also identify any new purpose for the information and obtain the individual’s consent before using it for any such new purpose.
The prior knowledge and permission of the individual are required for the collection, use or disclosure of personal information except for law enforcement or emergency reasons. This consent shall be obtained before or at the time of collection, as well as when new use is identified. The provision of information to Maple Lodge Farms, without written, specific, limiting conditions supplied to Maple Lodge Farms at the time information is provided, shall be deemed to include the supplier’s permission to collect, use, or disclose such personal information for the original purpose specified.
The collection of personal information shall be limited to that which is necessary for the stated purposes of Maple Lodge Farms. Information shall be collected by fair and lawful means and will not be done so indiscriminately.
Limiting Use, Disclosure & Retention
Personal information shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information shall be retained only as long as necessary for the fulfillment of those purposes. Unless specifically stated at the time of collection, personal information will not be used by Maple Lodge Farms for third party marketing purposes, or for customer lists.
Personal information shall be as accurate, complete and current as is necessary for the purpose for which it is to be used.
Maple Lodge Farms is responsible for ensuring that all personal information is protected by security safeguards suitable to the sensitivity of the information, subject to the provisions of the “Consent” section above.
Maple Lodge Farms shall make readily available to individuals specific information about its policies and practices relating to the management of personal information. Please note that personal information items, including job titles, business telephone number, business address or particulars on a business card, are not protected by PIPEDA.
Upon request, an individual shall be informed of the existence, use, and disclosure of his or her personal information and shall be given access to that information. An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate. Exceptions to this section may include information that is prohibitively costly to provide, information that contains references to other individuals, information that cannot be disclosed for legal, security, or commercial proprietary reasons and information that is subject to solicitor-client or litigation privilege.
What is Personal Information?
PIPEDA defines personal information broadly, including any factual or subjective information about an identifiable individual, for example:
- Name, age, weight, height or ethnic origin
- Medical information or blood type
- ID numbers or income
- Intentions to buy or sell goods or change jobs
- Opinions, comments, social status, employee records, disciplinary action
- Creditor loan records or disputes between a merchant or customer
An individual shall be able to address a challenge concerning compliance with the above principles to the designated individual or individuals accountable for the organization’s compliance.
The direct link to the website of the Privacy Commission of Canada is: www.privcom.gc.ca